Accounts Payable/Human Resources Assistant

Location: Sarasota, FL
Status: Full Time 30-40 hours M-F
Department: Accounting
Reports To: Human Resources Manager 

Job Summary:

We are seeking a detail-oriented and proactive Payroll/Accounts Payable Assistant to support our HR and Accounting departments. This dual-role position requires a versatile individual who can seamlessly multi-task, change directions quickly and manage a variety of tasks related to employee management and financial transactions. The ideal candidate will possess assisted living/memory care administrative experience, strong organizational skills, excellent communication abilities, and a commitment to maintaining confidentiality and accuracy.

Key Responsibilities:

**Human Resources Duties:**

- Assist with onboarding new employees by preparing necessary paperwork, coordinating training and orientation schedules, and ensuring a smooth transition into the company.
- Maintain employee records, payroll processing, and time and attendance program, ensuring data integrity and updating HR databases as required.
- Support employee engagement and fill in at front desks to cover breaks, days off, etc.
- Respond to employee inquiries regarding HR policies, benefits, and procedures in a timely and professional manner.                  - Assist in all other tasks as directed by Human Resources Manager.

**Accounts Payable Duties:**

- Process vendor invoices and employee expense reimbursements in a timely manner, ensuring compliance with company policies. Responsible for monthly reconciliation of resident trust fund, petty cash and campus AMEX account. 
- Conduct invoice verification against purchase orders and receipts, addressing discrepancies as necessary.
- Assist in maintaining accurate records of accounts payable transactions and vendor communications.
- Prepare weekly and monthly financial reports related to accounts payable activities.
- Support month-end closing procedures by ensuring timely entry and reconciliation of accounts payable transactions.
- Coordinate with external vendors and internal departments to resolve payment issues and enhance relationships.

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Qualifications:

- Bachelor’s degree in Human Resources, Accounting, Business Administration, or a related field preferred.
- Previous experience in HR and/or accounts payable or similar roles is a plus.
- Proficiency in Microsoft Office Suite (Excel, Word, PowerPoint), Time and Attendance and Point Click Care software and familiarity with HRIS and accounting software.
- Strong organizational skills and attention to detail with the ability to manage multiple tasks simultaneously.
- Excellent verbal and written communication skills.
- Ability to maintain confidentiality and handle sensitive information with discretion.
- A team player with a positive attitude and a willingness to learn.

  What We Offer:

- Competitive salary and benefits package
- Opportunities for professional development and career advancement
- A collaborative and inclusive work environment

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**How to Apply:**

Interested candidates are invited to submit a resume and cover letter detailing their qualifications.

We are an equal opportunity employer and welcome applications from candidates of all backgrounds. We look forward to meeting you!